Privacy Policy

Who we are

Our website address is: http://www.onakai.org.

What personal data we collect and why we collect it

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

Who we share your data with

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

As you may be aware GDPR (General Data Protection Regulation) laws come into force on 25th May
2018. These regulations will impact how companies and organisations collect, handle and store personal
data. As a sporting organisation that obviously needs to collect and maintain information on our
members, we have undertaken a full review of our Data Protection Policy to ensure compliance with
GDPR.
Please note the following points with regard to the data that collects and stores:
• O.N.A.K.A.I will never pass member’s details onto any unauthorised third party or
organisation.
• Access to member’s data is strictly limited to relevant O.N.A.K.A.I personnel.
• Data is stored securely at all times. In the event of any Data breach we will notify the Data
Protection Commissioner and cooperate fully with them in any investigation.
• Only relevant data will be collected from our members.
As you will also be aware we have recently introduced a membership card, in order to process these
cards a third-party company, Age of Images collects and stores basic data from our members. We have
been in contact with Age of Images and have received assurances that they are fully GDPR compliant, as
with O.N.A.K.A.I they will not pass any member’s data onto third parties and they store
and handle all data securely. They have also consulted with the office of the Data Protection
Commissioner and have been advised that the policies and procedures they have in place are sufficient
to ensure GDPR compliance.
O.N.A.K.A.I will from time to time contact you by email to keep you up to date of events
and news relevant to the sport. These are not considered to be marketing emails and as the National
Governing Body of the sport we feel it necessary to maintain regular contact with our membership. If for
any reason you would prefer not to receive any emails or other communication from us, simply let us
know and we will remove you from any relevant mail lists.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

 

Additional information

How we protect your data

What data breach procedures we have in place

What third parties we receive data from

What automated decision making and/or profiling we do with user data

Industry regulatory disclosure requirements